Event Manager at an international research institute

Event Manager at an international research institute

Full Time (40 h/w)

Klosterneuburg near Vienna, Austria / up to 50% Home Office

EUR 3,509* gross/month; limited until 31.12.2027

ISTA is growing. Grow with us!

Institute of Science and Technology Austria (ISTA) is a constantly growing international institute for conducting world-class research in mathematics, computer science, life sciences & physical sciences. We strive to recruit passionate professionals from across the world over all fields who strive to support our goal of excellent research. Located within a beautiful campus on the outskirts of Vienna, we offer multiple opportunities for personal growth in a stable working environment. Get an insight!

Your responsibilities

The Events Team at ISTA organizes academic events like conferences, workshops and meetings, as well as social internal events, public outreach activities and networking events. For our active Events Team we are currently looking for a flexible and reliable team player who is interested in working in an international environment within a diverse and dynamic working atmosphere:

• Supporting faculty at ISTA in the organization of scientific conferences, workshops and other academic events
• Planning and organization of internal events, networking events and outreach formats (e.g., Spring Festival, bigX or Open Campus)
• Planning and organization of science education events (summercamps, science fairs and science festivals in the VISTA Science Experience Center)
• Ensuring effective project management, including timelines, budgets, and coordination
• Handle administrative tasks, such as reporting and documentation
• Improving existing and creating new ideas, formats and contents
• Event marketing and advertising of events via different channels (online and offline)
• Moderation of events
• Ensure a high-quality experience during events

Your profile

• Completed (higher) education in either Event Management, Hospitality, or comparable fields
• Professional experience in event management, ideally in tertiary educational institutions
• Ideally experience in managing end-to-end academic events
• Proficient in time management to manage multiple projects simultaneously
• A good understanding of the needs of various stakeholders and audiences
• Very good command of English, German skills beneficial
• Strong team player with excellent communication and organization skills
• Can-do attitude, high degree of service-orientation and hands-on mentality
• Outgoing personality enjoying the moderation of events

Apply now

Your benefits

• Education & training
• Cafeteria
• Childcare
• Free shuttle bus
• Multiple health offers
• Pension insurance

⁎ This position comes with possible overpayment depending on education, qualification and work experience. ISTA processes your personal data in accordance with the law. For more information, please refer to ww www.ista.ac.at/data-protection.

Am Campus 1, 3400 Klosterneuburg, Austria
Tel.: +43 (0) 2243 9000-0 | www.ista.ac.at